From: tx-gov-pir@washburnresearch.org To: ccounts@governor.state.tx.us, publicrecords@governor.state.tx.us CC: ehu@kvue.com BCC: tx-gov-pir@washburnresearch.org MIME-Version: 1.0 Content-Type: text/html Subject: PIA Request TX-PIARequest-20071006-A TO:
Cindy Counts, Public Information Coordinator

1100 San Jacinto
Room 1200
Austin, Texas 78701

Dear Ms. Counts

I must first state my displeasure that the current policy of the Office of the Governor of Texas is to destroy public records after seven days. Public records such as e-mails should archived for at least one year. The retention period should be longer given the simplicity of archiving electronic data.

The following are requests for public records under the Texas Public Information Act (Texas Government Code, Chapter 552)

I would like a copy of all governmental e-mail (electronic mail) received by the Office of the Governor of Texas which was received on or after 12:00 am (midnight) Friday, November 2, 2007 and received before 12:00 am (midnight) Tuesday, November 6, 2007.
I would like a copy of all governmental e-mail (electronic mail) sent by the Office of the Governor of Texas which was sent on or after 12:00 am (midnight) Friday, November 2, 2007 and sent before 12:00 am (midnight) Tuesday, November 6, 2007.

Since, by definition, e-mail is electronic, I would request that all the records produced as part of these PIA requests be provided in electronic form. If you have any questions you may contact me by telephone at 262-532-2850 (office) or 414-375-5777 (cell). If you need to send written correspondence to me, my postal address is:

Definitions: In order to exclude e-mails from the public from these PIA request, the terms found in the PIA requests above are defined as follows:

e-mail (electronic mail) is defined by RFC 822 and includes any and all attachments.
Office of the Governor of Texas is defined as any e-mail with at least one address (From, To, Cc, and Bcc) within the domain tree of governor.state.tx.us.
governmental e-mail is defined as an e-mail where every address (From, To, and Cc) of the e-mail is an address within one or more of the following domain trees:
1. state.tx.us (State Government of Texas)
2. XX.us where: XX is the two character postal abbreviation for a state, territory, or protectorate. (e.g. elections.state.wi.us and village.germantown.wi.us from Wisconsin)
3. a domain tree ending in the top level domain of .gov (e.g. eac.gov and csrc.nist.gov from the US Government)

Severability: This document creates a two open records requests under the Texas Public Information Act covering a multiplicity of records (one record per e-mail). These several requests are severable and are included in this single document for administrative simplicity and the thematic similarity of the records requested. It is understood that any delay in the production of records under one request or the inability to produce one or more records responsive to this requests will not delay or otherwise hinder the production of other records responsive to these requests.

Exemption from Production: If you contend that the any of the above records, or any of the parts thereof, are exempt from inspection, you are required hereby to state in writing, and with particularity, the statutory authority for the exemption and the reason or reasons for your conclusion that the record or parts thereof are so exempted.

Redaction: Redaction itself constitutes a claim for exemption for the portion of the record(s) redacted. As such you are required hereby to state in writing, and with particularity, the statutory authority for any redactions and the reason or reasons for your conclusion that the redacted item is exempt from disclosure.

Promptness: The Texas Public Information Act provides that a response to these PIA requests is due in ten business days. If the requested records cannot be produced in this time frame, then it is expected that the PIA process as illustrated by the PIA FAQs page produced by the Texas Attorney General will be followed.

Thank you for your time on this matter.

In Liberty,
John Washburn
.