Here are 4 paragraphs I add to the end of every open request I generate. The text below was taken from an open records request to a texas official under the Texas Public Information act.
  1. Severability: This document creates a four open records requests under the Texas Public Information Act and cover a multiplicity of records (one record per e-mail header and one per complete email). These requests are severable as is the actual production of records. These severable items are included in this single document for administrative simplicity and the thematic similarity of the records requested. It is understood that any delay in the production of records under one request or the inability to produce one or more records responsive to these requests will not delay or otherwise hinder the production of other records responsive to these requests.
  2. Exemption from Production: If you contend that the any of the above records, or any of the parts thereof, are exempt from production, you are required hereby to state in writing, and with particularity, the statutory authority for the exemption and the reason or reasons for your conclusion that the record or parts thereof are so exempted. If you are unsure if a record, or any of the part thereof, is exempt from production, please submit the record to the Office of the Attorney General of the State of Texas for an opinion on the correctness of the claimed exemption. Such opinions from the Attorney General satisfy the requirement to state with particularity the statutory authority for the exemption.
  3. Redaction: Redaction itself constitutes a claim for exemption for the portion of the record(s) redacted. As such you are required hereby to state in writing, and with particularity, the statutory authority for any redactions and the reason or reasons for your conclusion that the redacted item is exempt from disclosure.
  4. Promptness: The Texas Public Information Act provides that a response to these PIA requests is due promptly, but no later than ten business days. If the requested records cannot be produced in this time frame, then you will, within 10 ten business days, inform me of when the records will be available.

General comments: This boiler plate is specific to the Texas Public Information Act (TPIA). You tailor the boiler plate to your particular state statute. Things to change are the name of your statue and the time frame for response. If your state has a review process for exemptions, as Texas does, then modify it accordingly. If, as is the case with Wisconsin there is no review process for exemptions except for the courts, then remover the section on submitting the exception to the AG.

Why include these? It limits the wiggle room on the part of the official from whom you are seeking records.

The severability clause is to prevent the one, thorny record (e.g. the one which contains the health information of an employee) from holding up the production of the rest of the records. When the official states: "We cannot produce the records to your request (singular) because one of them has confidential health information", you can remind them that the records requests were severable and say: "Give every record, except the health-related one."

The exemption clause is to prevent the records from being withheld for no reason. This clause prevents the official from saying: "This records is exempt". Instead he/she must say: "That record is exempt because it contains only confidential health information in it and State Statute Blah-Blah-blah says that confidential health information cannot be disclosed".

The redaction clause is to prevent the records from being redacted for no reason. This clause prevents the official from saying: "This paragraph had to be redacted". Instead he/she must say: "That paragraph was redacted because it references confidential health information in it and State Statute Blah-Blah-blah says that confidential health information cannot be disclosed".

The promptness clause to prevent the record production from being unnessessarily delayed. I'll be honest this usually has no effect on the speed with which records are produced.

I hope this helps.